The Accountant for the Illinois State Museum Society (ISMS), a non-profit entity and friends group for the Illinois State Museum (ISM)is tasked with reestablishing a full-time accounting office to support the operations of the Society and the related activities of the ISM system. Additionally, this individual will assist with the start-up accounting processes for a retail presence and support the fundraising efforts of the advancement office through regular reconciliation and analysis. The Accountant reports to the ISM Director. This position is full- time (40 hours per week); salaried with benefits. 

Key Responsibilities: 

  • Verify, allocate, post, and reconcile accounts payable and receivable 

  • Produce error-free accounting reports and present their results 

  • Analyze financial information and summarize financial status 

  • Spot errors and suggest ways to improve efficiency and spending 

  • Provide technical support and advice to the Finance Committee, Audit Committee, and Museum Director 

  • Review and recommend modifications to accounting systems and procedures 

  • Participate in financial standards setting and in forecast process 

  • Provide input into goal setting process 

  • Prepare financial statements and produce budget according to schedule 

  • Assist with tax audits and tax returns 

  • Direct internal and external audits to ensure compliance 

  • Research and document donor and board advised funds and maintain their spending policies 

  • Serve as point of contact for investment management 

  • Plan, assign and review work as necessary 

  • Complete month-end and year-end close process 

  • Develop and document business processes and accounting policies to maintain and strengthen internal controls 

  • Ensure compliance with GAAP principles 

  • Ensure quality customer service to colleagues, vendors, and Society board members. 

  • Create work that is visible to the people of Illinois and nurture a team work ethic across ISM locations. 

  • Prepare payments by verifying documentation and assisting with disbursement requests. 

  • Staff money-handling activities at events and fundraisers. 

Basic/Required Qualifications: 

  • Bachelor's degree in accounting from an accredited college or university 

  • Five years' experience in general accounting, preferably in a non-profit setting 

  • Experience with computerized ledger systems, QuickBooks and online accounts payable systems a plus 

  • Advanced knowledge of Excel and related PC-based software 

  • Successful experience working with non-profit boards 

  • Strong problem solving and analytical skills 

Anticipated Salary Range:

$35,000 to $55,000 

This job description is subject to change at any time.

To apply for this position, please submit by email a cover letter, resume (or CV) and three references to: 

Marilyn Sabo 

Illinois State Museum Society 

502 South Spring Street 

Springfield IL 62706 

In the subject line of your email, please indicate the position of interest.  

No phone calls, please.